AP invoice automation
Supplier invoices matched two-way or three-way against the order and the receipt, with every difference shown on the line.
AP automation for Sage X3 from the Receipt to the Purchase invoice
Sage X3 runs distribution and manufacturing businesses that buy, make and ship across sites and currencies. Supplier invoices, packing slips, customer orders and shop paperwork arrive in every format. Fluent reads them and drafts the Purchase invoice, Receipt, Sales order or Time tracking entry in Sage X3, resolved against your products, suppliers and customers, for a person to review.
Agents
Automate the whole cycle in Sage X3
Ten agents, one for each document that arrives from a customer, a supplier or the shop floor. Each reads the document, checks it against Sage X3, and drafts the transaction for a person to review.
Packing slip automation
Packing slips received against the purchase order line by line, in the unit the supplier shipped.
Purchase order automation
Vendor quotes and requisitions become purchase orders, priced in the vendor's own currency.
Quote automation
Requests for quote drafted as sales quotes, with the customer's own part numbers resolved to yours.
Sales order automation
Customer purchase orders drafted as sales orders, checked for duplicates before anything is written.
Shipment automation
Shipping instructions become shipments, every line resolved to the order line it fills.
AR invoice automation
Customer invoices and credit memos posted, so billing stops waiting on a person.
Cash application
Customer payments and remittances applied to the open invoices they settle.
Time entry automation
Timesheets and shop paperwork posted against the right job and operation.
Material issue automation
Material issued to the job without looking up the material sequence by hand.
Validation
Check every document against Sage X3 before it posts
Each agent resolves what the document says against live Sage X3 data, compares it with what the order and the receipt already hold, and shows every difference on the draft.
Resolved against Sage X3
The vendor or customer, the parts and the order behind the document, confirmed against your own records before anything is written.
- Vendors and customers, by name and tax ID
- Parts, including the other party's own numbers
- Open orders, releases and receipts
Quantities and prices compared
Each line is tied to the order or receipt it refers to, and what the document claims is checked against what Sage X3 holds.
- Quantity against what is left to bill or ship
- Unit price against the order
- Each quantity in the unit the document gives
Ready to review
The draft shows what matched, what did not, and every difference, so approving it is a decision rather than a re-entry.
- Every difference shown on the line
- Unmatched values named, never guessed
- Nothing posts until a person approves it
Comparison
No templates, no field mapping, no model training
Legacy document capture is configured per layout: a template for each vendor, a coordinate for each field, a model retrained when the paperwork changes. Fluent is configured in written instructions, and rewriting them changes what it does.
Legacy OCRAgentic automation
Templates
A template for every vendor, layout and document type
Reads each document the way a person does, whatever the layout
Field mapping
Fields found by position, so a moved column breaks extraction
No coordinates. It consults live Sage X3 data before it writes
Model training
Models retrained on samples whenever a design changes
Corrections become instructions, so it improves without retraining
Exceptions
Exceptions fall out to a queue for manual keying
Reasons through variations and exceptions instead of failing
Changing behavior
Behavior changes through a configuration project
Behavior is set in written instructions you control
Governance
Autonomy you can hand to an auditor
Every agent operates inside boundaries you define. Every action it takes is recorded, explainable, and reversible before it posts.
Approval thresholds
A document over an amount or outside a price tolerance goes to the approvers who own it.
Audit logs
Every field the agent read, every decision it made, on the record.
Data retention
Your documents and data stay under retention policies you control.
Sage X3 validation
Transactions are validated by Sage X3 before they post.
Human review
Exceptions escalate to your team with the agent's reasoning attached.
Permissions
Agents only touch the documents and companies you allow.
ERPs
Automate documents in other ERPs
- Epicor Kinetic
- Epicor Prophet 21
- SAP Business One
- SAP S/4HANA
- Oracle NetSuite
- Acumatica
- Dynamics 365 Business Central
- Dynamics 365 Finance and Supply Chain
- Odoo
- Infor SyteLine
- Infor M3
- Infor LN
- Infor VISUAL
- Plex
- QAD
- IFS Cloud
- SYSPRO
- Sage Intacct
- Sage 100
- Sage 300
- Oracle Fusion Cloud ERP
- JD Edwards
- Global Shop Solutions
- JobBOSS²
Frequently Asked Questions
Yes. The agent identifies the supplier, then finds the purchase order and the receipts the invoice bills for. It drafts the Purchase invoice with each line matched two-way or three-way, and shows any difference in quantity or price on that line. Amounts stay in the invoice currency and quantities in the unit the supplier billed. Anything it could not resolve is named on the draft, and a person approves it before it is posted.
Yes. The agent reads timesheets, travelers and material pick lists, including handwritten scans and photos, and finds the production order and operation each entry belongs to. It drafts the Time tracking entry for labor and the Material tracking entry for issued components, so nobody has to look up the order's operations or material lines by hand. A supervisor reviews the draft, and any order or product it could not resolve is named on it.
Our engineers connect Fluent to your Sage X3 company during onboarding and run each agent against test documents before it writes to production. The agents read your own vendors, customers, parts and open orders from Sage X3, and only touch the companies and documents you allow.
Not unless you choose that. By default every agent drafts the transaction and waits for review. An approval workflow routes each document to the people who sign off on it, with thresholds such as an amount or a price variance deciding who reviews what, and every decision the agent made is recorded on the document.
PDFs, scans, photographs, spreadsheets, email bodies, XML and EDI, forwarded by your team or emailed straight to the agent. There are no templates to build per vendor or customer: each document is read the way a person reads it, whatever the layout.
What would you hand an agent in Sage X3 first?
Send us a batch of the documents your team keys into Sage X3 today. We will show you what an agent can match and post, and what still needs your judgment.
