Stop wasting timeon manual data entry
Fluent automates manual data entry into your ERP. Automatically post invoices, orders, and other transactions with AI agents
Trusted by leading manufacturers
Use Cases
Hand off manual data entry and document processing to AI agents
Eliminate manual data entry and prevent costly errors in all of your critical ERP workflows. Fluent automates invoices and purchase orders end-to-end—with more transaction types on the way.
AP Automation
Automate your accounts payable process with AI agents that extract invoice data, match receipts, and post to your ERP system.
- Eliminate manual invoice data entry with state-of-the-art document processing
- Automatic two-way and three-way matching with intelligent receipt selection
- Zero-touch processing from vendor email to ERP posting
- Customizable security rules and approval guardrails
| Description | Quantity | Unit Price | Total |
|---|---|---|---|
| Strategic Consulting Services - Phase 1 | 40 | $65.00 | $2600.00 |
| Technical Documentation Review | 5 | $50.00 | $250.00 |
Order Entry Automation
Streamline order entry processing with AI agents that extract order data, match customers and SKUs, and create sales orders automatically.
- Automated purchase order data extraction from any document format
- Intelligent customer and SKU matching with cross-reference support
- Zero-touch processing from customer email to sales order creation
- Bulk processing capabilities for high-volume order batches
| Part Number | Customer Part | Description | UOM | Qty | Unit Price | Total |
|---|---|---|---|---|---|---|
| PART-4538 | WIDGET-A100 | Premium Widget Assembly Unit | EA | 50 | $65.00 | $3250.00 |
| PART-7291 | GADGET-B200 | Industrial Gadget Component | EA | 20 | $45.00 | $900.00 |
| PART-3642 | TOOL-C300 | Precision Tool Set | SET | 10 | $70.00 | $700.00 |
Time Entry Automation
Automate timesheet processing with AI agents that extract employee hours, match to projects and labor codes, and ensure accurate labor cost allocation.
- Automated timesheet data extraction from any document format
- Intelligent employee and project matching with labor code validation
- Overtime and regular hour classification
- Zero-touch processing from timesheet to ERP posting
| Date | Project | Hours | Type |
|---|---|---|---|
| 2025-01-06 | PRJ-4521 - ERP Implementation | 8.0 | Regular |
| 2025-01-07 | PRJ-4521 - ERP Implementation | 8.5 | Regular |
| 2025-01-08 | PRJ-3892 - System Maintenance | 8.0 | Regular |
| 2025-01-09 | PRJ-4521 - ERP Implementation | 9.0 | Overtime |
| 2025-01-10 | PRJ-4521 - ERP Implementation | 9.0 | Overtime |
Packing Slip Automation
Streamline shipment processing with AI agents that match packing slips to sales orders, track backorders, and update inventory automatically.
- Automated packing slip data extraction from any document format
- Intelligent sales order matching and shipment confirmation
- Automatic backorder tracking and inventory updates
- Zero-touch processing from packing slip to ERP posting
| Part Number | Description | Ordered | Shipped | Backorder |
|---|---|---|---|---|
| PART-4538 | Premium Widget Assembly Unit | 50 | 50 | 0 |
| PART-7291 | Industrial Gadget Component | 20 | 15 | 5 |
| PART-3642 | Precision Tool Set | 10 | 10 | 0 |
Features
Your New Digital Assistant
Fluent comes equipped with the same tools that you'd give any new employee in order to do their job. Welcome to the future of manufacturing.
Agent Inboxes
Fully automatic email integration that processes documents sent directly from vendors, customers, or forwarded from your team, with bulk processing capabilities and complete attachment support for true hands-off automation.
- Forward existing emails or let senders email agents directly
- Process all attachment types automatically (PDFs, images, Excel, XML, EDI)
- Bulk processing for high-volume document batches
- Customizable security rules and approval guardrails
- Zero-touch processing from email to ERP posting
Invoice #INV-2025-0892 - Payment Due
Purchase Order PO-45738
Updated Price List - Q1 2025
Sales Order SO-2025-1247
Shipment Update - Tracking #FF892734
Credit Memo CM-2025-0234
Low Stock Alert - Multiple SKUs
Quarterly Audit Report Required
Embeddable Agents
Get your agents directly in front of your customers, embedded inside of your app or website.
- Chat bubble widgets
- iFrame embedding
- Public links
- Custom branding
Hi, I need help tracking my recent order #12345
10:32 AM
Hello! I'd be happy to help you track your order. Let me look up order #12345 for you.
I found your order! It was shipped yesterday via FedEx and is currently in transit. Your tracking number is 789012345678. It's expected to arrive by Friday, January 31st.
Great! Can you tell me what items are in this order?
10:33 AM
Your order contains: • 2x Widget Pro (SKU: WP-100) • 1x Premium Cable Set (SKU: PC-50) • 3x Replacement Filters (SKU: RF-25) The total was $156.99 including shipping.
Custom Instructions
Write your own system prompts with full control over agent behavior, custom rules, and business logic.
- Fully customizable prompts, tools, and triggers
- Custom business logic in natural language
- Automatic context management
- Advanced planning and reasoning
Provide detailed instructions for how the agent should behave
These messages will appear as quick-response options
- Track my recent order21 / 40
- Help with a return18 / 40
- Product specifications22 / 40
- Shipping information20 / 40
Knowledge Bases
Agentic search across unlimited document collections you upload or sync, so your agents understand your business.
- Document upload & sync
- Full-text search
- Vector similarity search
- Multi-collection support
PART-4538 Service Manual.pdf
7/22/2025
PART-4538 Assembly Instructions.docx
7/20/2025
PART-4538 Technical Specifications.pdf
7/22/2025
PART-7291 Quality Control Checklist.docx
7/18/2025
PART-7291 Material Specifications.pdf
7/15/2025
PART-3642 Installation Guide.pdf
7/12/2025
Integrations
Works With Your Existing Systems
Seamlessly connect with your existing ERP, CRM, and other enterprise systems.
Don't see your system?
Contact us
Frequently Asked Questions
Ready to eliminate manual ERP data entry?
Email (or forward) the documents your team already receives and let Fluent post clean ERP transactions automatically. Reduce errors, speed up processing, and keep your ERP current—starting with AP and order entry.