Resolved against Epicor
The vendor, the parts and the order behind the invoice, confirmed against live data before anything is written.
- Vendors, by name and tax ID
- Parts, including the supplier's own numbers
- Purchase order lines and their receipts
Every supplier invoice posted into AP Invoice Entry
Supplier invoices arrive as PDFs, scans, photographs, spreadsheets, XML or EDI, forwarded by your team or emailed straight to the agent. Fluent reads them, matches every line against the purchase order and the receipts behind it, and drafts the invoice in Epicor Kinetic AP Invoice Entry for a person to review.
How it works
Match every supplier invoice before it posts
Two-way and three-way matching against the purchase order and the receipts behind it, with every difference shown on the line.
Quantities and prices compared
Each line is tied to the receipt it bills, and what the invoice claims is checked against what Epicor holds.
- Quantity against what is left to bill
- Unit price against the order
- Freight never billed twice
Ready to review
The draft shows what matched, what did not, and every difference, so approving it is a decision rather than a re-entry.
- Every difference shown on the line
- Unmatched values named, never guessed
- Nothing posts until a person processes it
The difference
No templates, no field mapping, no model training
Legacy document capture is configured per layout: a template for each vendor, a coordinate for each field, a model retrained when the paperwork changes. Fluent is configured in written instructions, and rewriting them changes what it does.
Legacy OCRAgentic automation
Templates
A template for every vendor, layout and document type
Reads each document the way a person does, whatever the layout
Field mapping
Fields found by position, so a moved column breaks extraction
No coordinates. It consults live Epicor data before it writes
Model training
Models retrained on samples whenever a design changes
Corrections become instructions, so it improves without retraining
Exceptions
Exceptions fall out to a queue for manual keying
Reasons through variations and exceptions instead of failing
Changing behavior
Behavior changes through a configuration project
Behavior is set in written instructions you control
Governance
Autonomy you can hand to an auditor
Every agent operates inside boundaries you define. Every action it takes is recorded, explainable, and reversible before it posts.
Approval thresholds
Low-risk orders post automatically; high-value or unusual ones wait for a person.
Audit logs
Every field the agent read, every decision it made, on the record.
Data retention
Your documents and data stay under retention policies you control.
Epicor validation
Transactions are validated by Epicor’s own business logic before they post.
Human review
Exceptions escalate to your team with the agent’s reasoning attached.
Permissions
Agents only touch the business objects and companies you allow.
Customers
What customers are saying
“My dreams have been answered. … Check out Fluent. 10/10 customer service & ease of use!”
Bonnie KlassenPresident, Klassen Custom Metal Fabrication5agents in production
64 secaverage review time
98.6%extraction accuracy
“We started our implementation call at 4:30 yesterday. First sales orders processing by 4:50. Minimal mistakes out the box.”
“The Fluent team got connected very quickly and orders are flowing well. Some mistakes, but easy to resolve with some agent tweaks. Really impressive platform.”
Workflows
Automate other workflows
Erp.UI.QuoteEntry
See all agentsQuote Entry
Requests for quote drafted as Kinetic quotes, with customer part numbers resolved three ways.
Erp.UI.SalesOrderEntryOrder Entry
Customer purchase orders posted as sales orders, checked for duplicates before drafting.
Erp.UI.CustShipEntryCustomer Shipment
Shipping instructions become packs, every line resolved to its order release.
Erp.UI.ARInvoiceEntryAR Invoice Entry
Customer invoices and credit memos posted so billing stops waiting on a person.
Erp.UI.CashRecEntryCash Receipts Entry
Payments applied to the open invoices they settle.
Erp.UI.POEntryPO Entry
Vendor quotes and requisitions become purchase orders, priced in the vendor's own currency.
Erp.UI.ReceiptEntryReceipt Entry
Packing slips received against the purchase order line by line, in the unit the supplier shipped.
Erp.UI.TimeEntryTime Entry
Timesheets and shop paperwork posted against the right job and operation.
Erp.UI.IssueMaterialEntryIssue Material
Material issued to the job without looking up the sequence by hand.
Frequently Asked Questions
What would you hand an AP agent first?
Send us a batch of supplier invoices, however they arrive. Our Epicor specialists will show you what an agent can match and post, and what still needs your judgment.
